Space Request Process

Space Request Process

Overview of the Space Request Process

Space Management at SUNY Plattsburgh

At SUNY Plattsburgh, space is a valuable, shared, and limited resource that supports the mission and operations of the university. To ensure transparency and consistency, the new Space Management Process provides a clear, centralized system for submitting, tracking, and assessing space requests through the Space Management Portal.

The process applies to several types of requests:

• New Spaces: Requesting additional space to support departmental activities or growth.
   

• Changes to the Structure of a Space: Requesting physical modifications such as altering walls, doors, layout, paint, lighting, etc.
   

• Space Use Changes: Requesting a change in a space’s function or designation (e.g., office to storage, lab to classroom).
   

• Office Moves: Requesting relocation of faculty or staff from one office to another.
   

This process ensures that all space-related decisions are data-informed, equitable, and aligned with the university’s strategic priorities.

To initiate a new Space Request, click here.

Information that is requested as part of this form:

• The type of request most relevant to your situation.

• Short description of the request - brief description.

• Detailed description of the request - please provide as much detail as possible.

• Justification of the request - please describe why this request is important.

• Attachments (Optional) - if you have any supporting documentation related to the request, please provide here.

Upon submission, your request will be processed according to the following workflow:

1. Sent to your Dean or Department head for initial approval

2. If approved, then it will be directed to the Assistant Director of Facilities for scope assessment.  You may be contacted for additional information.

3. Once scope is finalized, it will be assessed for feasibility and cost.  If deemed feasible, the request will be approved by the Assistant Director of Facilities pending further approval, unless considered urgent by reviewers, in which case, the request will proceed to planning and implementation.

4. Otherwise the request will then be sent to your Dean or Department Head for final approval, based on information provided by the Assistant Director of Facilities.

5. If your request receives final approval from your Dean or Department Head the request will be sent to your department's Vice President for further approval.

6. If the Vice President of your department also approves this request, it will be added to the President's Cabinet's agenda for final review and approval on a quarterly basis.

7. If approved at the President's Cabinet, the request will proceed to planning and implementation.